Compliance-First
Federal withholding, Texas TWC, quarterly 941s, annual 940s — every filing deadline and deposit requirement is tracked and handled by our team. No penalty notices, no scrambling.
💼 Full-Service Payroll
Run It Once.
Run It Right.
Every Single Pay Period.
Full-service payroll for Houston-area small businesses — accurate paychecks, on-time tax filings, and zero compliance headaches.
Texas-licensed CPA
Sugar Land–based team
All payroll schedules
The Real Problem
Payroll Is Simple — Until It Isn't.
One missed deposit. One misclassified employee. One late filing. The penalties stack fast and the stress never really goes away.
The Problem
What Running Payroll Yourself Actually Costs You
- Hours every pay period calculating taxes, running numbers, and logging into government portals
- Missed tax deposit deadlines and penalty notices from the IRS and Texas TWC
- Year-end W-2 and 1099 panic — tracking down contractors, reconciling totals, rushing filings
- Employees asking where their pay stub is, why their deductions changed, or why direct deposit didn't land
- No clear trail when your bookkeeping and payroll don't match each other
The Solution
What Changes When We Handle Payroll for You
- End-to-end payroll handled — you review and approve, we do everything else
- All federal, state, and local tax deposits made on time, every time
- Clean W-2s and 1099s filed and distributed before the January deadline
- Employee self-service portal for pay stubs, tax forms, and direct deposit setup
- Payroll flows automatically into your bookkeeping — your books stay current without any extra effort
Service Details
What Our Payroll Service Covers.
Everything from the first paycheck to the final W-2 — handled, filed, and documented by our team.
Full-service payroll processing (any pay schedule — weekly, bi-weekly, semi-monthly, or monthly)
Federal, state & local payroll tax filings and on-time deposits
Quarterly 941, Form 940, and Texas TWC filings
Year-end W-2 and 1099-NEC preparation, filing, and distribution
Direct deposit setup and management for all employees
Employee self-service portal for pay stubs, tax documents, and deduction management
New-hire reporting and onboarding compliance
Payroll-to-bookkeeping integration — every run flows into your general ledger automatically
Our Process
How We Run Your Payroll.
A simple, repeatable process every pay period — so nothing slips and no one is waiting.
01
Set Up
We onboard your business, gather employee data, configure pay schedules, and connect payroll to your existing bookkeeping system.
02
Process
Each pay period, we run payroll, calculate all deductions and employer taxes, and submit for your quick approval before anything goes out.
03
File & Pay
We make all tax deposits on the correct schedules — federal, state, and local — and handle every quarterly and annual filing on your behalf.
04
Report
At year-end, W-2s and 1099s are prepared, filed, and sent out before the deadline. Your payroll totals reconcile to your books exactly.
Why We're Different
Why Choose Darshi Kasotia CPA.
We're not a payroll software company. We're a CPA firm — and that difference matters every time a compliance question comes up.
Integrated
Because we handle both payroll and bookkeeping, every payroll run flows directly into your general ledger. No manual journal entries, no reconciliation headaches — your books stay accurate automatically.
Responsive
When an employee has a question about their check or a new hire needs to be added, you call a real local team — not a chatbot or a call-center queue. We're in Sugar Land and we pick up.
Common Questions
Payroll FAQs.
Questions we hear every week from business owners who are thinking about handing off payroll.
There's no minimum. We work with sole proprietors paying themselves, single-employee businesses, and growing teams of 20+. If you have even one person on payroll — including yourself as an S-Corp owner receiving a salary — outsourcing saves you time, reduces errors, and keeps you compliant with payroll tax requirements from day one.
Both — and that's the difference between running payroll and actually being done with payroll. We handle all federal and state payroll tax deposits, quarterly 941 and Texas TWC filings, and annual 940 and W-2 submissions. You don't track any deadlines or log into any government portals. That's all on us.
Yes — and this is one of the biggest advantages of working with a CPA firm rather than a standalone payroll provider. Because we handle both payroll and bookkeeping, every payroll run flows directly into your general ledger without manual entry. Your books stay current automatically, and your labor costs are always reflected accurately. No more reconciling two systems that don't agree.
Yes. We track and document contractor payments throughout the year, then prepare and file 1099-NEC forms at year-end for everyone who meets the $600 threshold. If you're unsure whether someone should be classified as a 1099 contractor or a W-2 employee — a question with real tax and legal implications — we can walk you through the tests and help you get it right from the start.
We take care of everything. W-2s and 1099-NECs are prepared, filed with the IRS and SSA, and distributed to employees and contractors by the January deadline. We also perform a year-end reconciliation to confirm your payroll totals match your books exactly — so your tax return prep the following spring is clean and there are no surprises.